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Topics: > Phase I |
Phase III Board of Directors Minutes GREENBRIAR CONDOMINIUM – PHASE III The meeting was called to order by Frances Kemper, Phase III President, at 6:02 PM. PRESENT: Frances Kemper - President, Angeline Butler – Vice President, Thelma Loret de Mola – Director, Odella King - Treasurer, Tiesha Eley - Assistant Community Manager, Jennifer Fullmer – Community Manager, Steve Bupp - Management Agent APPROVAL OF THE MINUTES: MOTION: Loret de Mola made a motion to waive the reading of the April 13, 2010 meeting minutes and approve them as written. It was seconded by King. MOTION CARRIED 4/0 Anne Weldon, Secretary - arrived 6:04 PM AGENDA Approval/Changes: Under Management Agent Report, Barbara Pitkin, 8015-202 parking permit request, item #8; Anne Weldon, 8003-304 parking permit request, item #9, Abramson, 7927-104 Trailer parking request, item #10. Under New Business, Landscaping matters. MOTION: Butler made a motion to approve the agenda as amended. It was seconded by Weldon. MANAGING AGENT’S REPORT: Bupp stated that the association’s insurance policies expire 5/31/10. HMS provided prices for the renewal. The proposed premium for 2010 is $35,486.00. The 2010 budget has $36,856.00 budgeted for insurance. 2009 2010 2010 MOTION: Butler made a motion to approve HMS insurance policy renewal at a total cost of $35,486.00. The policy is from 5/31/10 to 5/31/11. It was seconded by Weldon. MOTION CARRIED 5/0 Bupp stated that Amcore Bank of Rockford, IL was closed by the Office of the Comptroller of the Currency, and the Federal Deposit Insurance Corporation was named receiver. The Association had a $50,000 CD with that bank and the funds were returned to the Association’s US Federated Funds Account. A decision is needed from the Board whether to purchase another $50,000 CD with another bank or put the funds to the Association’s money market account. MOTION: Weldon made a motion to add the funds to the Association’s money market account. It was seconded by Butler. MOTION CARRIED 5/0 Fullmer stated that Pitkin, 8015-202, submitted a request for the hallway carpet on the second floor of building 8015 be replaced. There is a burn mark on the carpet. MOTION: Butler made a motion to deny Pitkin, 8015-202, request to replace the hallway carpet due to budget constraints at this time. The Board stated that they will revisit this item when they review the 2011 budget. It was seconded by Butler. MOTION CARRIED 5/0 Fullmer asked the Board whether they would like to offer the condensate preventive maintenance plan to T-level homes in 2010. MOTION: Loret de Mola made a motion to proceed with the condensate line preventive maintenance plan and to offer it to T-Level homes. It was seconded by Butler. MOTION CARRIED 5/0 Bupp updated the Board on the pole light installation at buildings 8009-8017. The pole lights are all in and operational. The old wall pack lights on the buildings are in the process of being removed. Several owners commented on the improved lighting condition. Bupp informed the Board that RFP’s (Request for Proposal) were sent to the following courtesy patrol service companies: All City Security, Inc., American Security Programs, and Commando K-9 Detective Inc., Allied Barton Security Services LLC , Dunbar Security Systems, Wackenhut Services Inc., PGC Security and Investigations, LLC. Proposals are expected within the next three weeks. Fullmer gave an update on the New Parking Program. Of the 240 homes in Phase III, 180 have submitted applications. To date 153 permits have been sent to the on-site office for owners to pick up. Towing starts May 18, 2010. Fullmer stated that Pitkin, 8015-202, submitted a request for three (3) additional parking permits. In her request she stated that she would be getting roommates in the future. MOTION: King made a motion to deny Pitkin’s request for additional parking permits and to inform Pitkin that once her roommates move in she can resubmit her request provided a copy of the current lease and vehicle identification for each car is submitted. The vehicle registration must show a Greenbriar Phase III address. It was seconded by Butler. MOTION CARRIED 5/0 Fullmer stated that Anne Weldon, 8003-304, submitted a request for one (1) additional parking permit. Weldon stated she owns three (3) cars and that her sister-in-law frequently visits over night and cares for her when she is sick. MOTION CARRIED 4/0/1 Fullmer stated that Abramson, 7927-104 has requested to park a trailer in the designated parking area of the lower lot in Phase III. The trailer fits into one parking space and a picture of the trailer was provided. MOTION: Butler made a motion to approve Abramson’s request to park a trailer in the designated parking lot area located in the lower lot of Phase III. It was seconded by Weldon. MOTION CARRIED 5/0 OUTSIDE CORRESPONDENCE: None OLD BUSINESS: NEW BUSINESS: Anne Weldon stated that a dead tree needed to be removed near building 7927. Fullmer stated she had added this to the Brickman pending work order. Safety information Committee: National Night Out - August 3. The theme is Greenbelt DIRECTORS REPORTS: Odella King reviewed the Treasurer’s report. (attached) OPEN COMMENTS: NONE Date of Next meeting: June 8, 2010 ADJOURNMENT: There being no further business, the meeting was adjourned at 7:30 P.M. MOTION CARRIED 5/0 The board will now enter executive session for the purpose of the review and action of legal matters regarding delinquent owner accounts. APPROVED BY: Frances Kemper, President
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