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Topics: > Phase I |
Phase II Board of Directors Minutes GREENBRIAR CONDOMINIUM – PHASE II The meeting was called to order by Gary Thomas, at 7:30 P.M. PRESENT: Gary Thomas – President, Jackie Gray – Vice President, Mary Blizard – Director, Sherre Washington - Secretary, Linda Kulle – Treasurer, Tiesha Eley - Asst. Community Manager, Jennifer Fullmer - Community Manager, and Steve Bupp-Management Agent. APPROVAL OF THE MINUTES: MOTION: Blizard made a motion to waive the reading of the September 9, 2008 meeting minutes and approve them as written. It was seconded by Kulle AGENDA Approval/Changes: MOTION: Washington made a motion to approve the agenda as amended. It was seconded by Blizard. MOTION CARRIED 5/0 Architectural Variance Lee, 7824-101, submitted a request to install a patio enclosure on her balcony as well as 2 bedroom windows and a dining room window. She is contracted to work with Home Visions. All the specifications meet the association’s architectural standards. Recommendation: Approve the installation for Ms. Lee, contingent upon the approval by the Community Manager after the final inspection is done. MOTION: Washington made a motion to approve the Consent Agenda. It was seconded by Blizard. MOTION CARRIED 5/0 MANAGING AGENT’S REPORT: Bupp stated that the 2009 meeting date schedule was sent to the Board on October 3, 2008. The Board reviewed dates. MOTION: Washington made a motion to approve the 2009 meeting date schedule. It was seconded by Kulle. MOTION CARRIED 5/0 Bupp reported that Raymar submitted a proposal to water jet storm drains from manhole to MOTION: Washington made a motion to approve Raymar’s proposal to water jet storm drains from manhole to manhole, from manhole to the buildings where possible and building sewer laterals from the cleanouts in the storage rooms to the main lines at a total cost of $4,805.00. It was seconded by Gray. MOTION CARRIED 5/0 Fullmer reported that we received a carpet cleaning proposal from CMR Alliance to clean the carpets in all 16 hallways for $80.00 per hallway plus tax, totaling $1,356.80. Code, 4002, Floor MOTION: Blizard made a motion to defer the carpet cleaning at this time. It was seconded by Washington. MOTION CARRIED 5/0 Fullmer reported that Brickman submitted a proposal for the list of items needing attention: 7814 add top soil and reseed area on back of building - $426.00, 7822 remove stump and seed - $124.00. The total of $550.00 would be charged to code 4018, Landscaping Services. MOTION: Gray made a motion to approve Brickman to add top soil and reseed area on back of building 7814 and remove stump and seed at building 7822 at a total of cost of $550.00. It was seconded by Washington. MOTION CARRIED 4/1 Bupp stated that the call for nominations for the upcoming annual meetings will be sent out with Bupp reported information about the Insurance deductible changes. He asked for the Board’s guidance on how to handle carpet damage from water leaks and infiltration based on the new deductible amount. MOTION: Gray made a motion to have a letter sent to all owners, with an emphasis to homeowners on terrace levels; providing information on how the insurance deductible changes effective October 1, 2008 will affect owners when it comes to backups and water leaks in their home, and revisit in ninety days to check the status. It was seconded by Washington. MOTION CARRIED 5/0 Bupp updated the Board on the thermostat installations. Thirty thermostats have been installed, ten per phase. GCA staff has been assisting residents with programming their newly installed thermostats. Bupp reviewed the proposed budget for 2009. The Board reviewed it and approved sending the 2009 proposed budget as presented. The 2009 proposed budget was sent to all homeowners the week of October 20th. The open budget hearing will be held on November 11, 2008. The Board will vote on a final budget at the November 11th meeting. MOTION: Gray made a motion to approve sending the proposed 2009 budget as submitted. It was seconded by Blizard. MOTION CARRIED 5/0 Fullmer reported that the annual sprinkler storage inspection needs to be done. Livingston Fire Protection has done the work the past three years. Their price is $798.33. Code 4006 has $750.00 budgeted for this expense. MOTION: Kulle made a motion to approve Livingston Fire Protection to perform the annual sprinkler inspection at a total cost of $798.33. It was seconded by Washington. MOTION CARRIED 5/0 Fullmer stated that she has met with Brickman to discuss the issue of core aeration and seeding. Brickman stated that it would be beneficial to increase the amount of core aeration and seeding by twenty percent for a total of 50,000 sq ft. in Phase II. The current contract with Brickman provides ten percent of the turf in Phase II. The cost for Brickman to do the work is $985.00 and would be charged to code 4017. MOTION: Washington made a motion to approve Brickman to increase the core aeration and seeding by twenty percent at a total cost of $985.00. It was seconded by Blizard. MOTION CARRIED 5/0 Bupp updated the Board on the findings of the condensate line preventative cleaning. No specific action was taken. Fullmer stated that Sharon Smallwood, 7804-202, submitted a request to obtain a replacement parking permit. The homeowner did not receive it at settlement. MOTION: Gray made a motion to approve Sharon Smallwood, 7804-202 submitted request. It was seconded by Washington. MOTION CARRIED 5/0 OUTSIDE CORRESPONDENCES: None OLD BUSINESS: None NEW BUSINESS: Kulle requested that we contact Fastlane Towing and the Greenbelt Police to prevent Roosevelt High School patrons from parking in Greenbriar parking lots during their events. Fullmer stated she would contact Greenbelt Police and alert Fastlane Towing immediately. PRESIDENT”S REPORT: NONE COMMITTEE REPORTS: Safety Information Committee – None City Liaison: Davis gave a report on the status of the improvements to State Highway 193. The timing of the traffic lights is adequate for pedestrians at the crosswalk of Hanover Parkway and Greenbelt Rd. She stated that the city is awaiting bids to complete the installation of the cameras. She also stated that the Fall Festival was held at Shrom Hills Park on Saturday, October 17, 2008. DIRECTORS REPORTS: None FINAL BOARD MEMBER COMMENTS: Date of Next meeting: November 11, 2008 ADJOURNMENT: There being no further business, the meeting was adjourned at 9:30 P.M. MOTION CARRIED 5/0 APPROVED BY: Gary Thomas – President |
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