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Phase I Board of Directors' Minutes

GREENBRIAR CONDOMINIUM – PHASE I
BOARD OF DIRECTORS MEETING
May 11, 2010

The meeting was called to order by Larry Noda, Phase I President, at 7:34 pm.

PRESENT: Larry Noda - President, LaVerne Smith - Vice President, Rhonda Furmanski - Secretary, Missy Dodd - Treasurer, Evelyn Kenley - Director, Tiesha Eley - Asst. Community Manager, Jennifer Fullmer - CVI, Community Manager, Steve Bupp - Management Agent

APPROVAL OF THE MINUTES:

MOTION:            Dodd made a motion to waive the reading of the April 13, 2010 meeting minutes and approve them as written. It was seconded by Smith.

MOTION CARRIED 5/0

AGENDA Approval/Changes: Under New Business, 7720-7724 canopies.

MOTION:            Dodd made a motion to approve the agenda as amended. It was seconded by Furmanski.
                                                                       
MOTION CARRIED 5/0

CONSENT AGENDA

Handicap Space Renewals

Reminders were sent to the two remaining owners who have not submitted requests.  Response noted below: 

Marley    7726-104 –             Submitted paperwork.
Spruill     7710-203 –             Submitted paperwork.

Recommendation:            Approve one year continuation of handicap space on Marley and Spruill.

Parking Area Request

Rahman, 7702-202, submitted the requested paperwork the Board asked for in order to be allowed to park his boat in the parking lot area on top of the hill by 7708.

Recommendation:            Approve request for one year.

           
MOTION:             Furmanski made a motion to approve the Consent Agenda. It was seconded by Smith.

MOTION CARRIED 5/0

MANAGING AGENT’S REPORT:

Fullmer asked the Board would they like to offer the condensate preventive maintenance plan to T-level homes in 2010. 
. 

MOTION:            Dodd made a motion to proceed with the condensate line preventive maintenance plan and to offer it to T-Level homes. It was seconded by Furmanski.

MOTION CARRIED 5/0

Bupp informed the Board that RFP’s (Request for Proposal) were sent to the following courtesy patrol service companies:

All City Security, Inc., American Security Programs, and Commando K-9 Detective Inc., Allied Barton Security Services LLC , Dunbar Security Systems, Wackenhut Services Inc., PGC Security and Investigations, LLC. Proposals are expected within next three weeks.

Fullmer stated that Benoit, 7724-201, submitted a letter regarding young people loitering in the hallway during school hours.  He is requesting the Board revisit the idea of front door locks on the buildings.  Fullmer stated that this issue would be addressed later in the meeting by the by the Building Representatives Committee.

Spencer, 7716-203, submitted a letter she submitted dated April 16, 2010 that she would like to discuss with the Board. CVI will respond explaining her account was not turned over to the attorney and that the Frank Emig letter was sent to comply with the Fair Debt Collection. 

Nasr, 7730-203, submitted a letter regarding the number of permits being issued under the new parking program.  Her letter was provided under separate cover.  Mr. Nasr was present and discussed his concerns with the Board.
                                               
Fullmer stated that McCoy, 7706-302, submitted a request to have a $300.00 fine waived from his account. The fine was placed on the account for failure to schedule mediation with Ms. Gray, unit 202.  His email was provided under separate cover.

MOTION:            Furmanski made a motion to deny McCoy’s request for removal of the $300.00 fine at this time and to inform Mr. McCoy that he can resubmit his request to have the fine waived once the mediation process has been followed and the mediation results report is provided in writing to the Board. It was seconded by Smith.

MOTION CARRIED 5/0

Fullmer gave an update on the New Parking Program. Of the 253 homes in Phase I, 195 have submitted applications. To date 171 permits have been sent to the on-site office for owners to pick up. Towing starts May 18, 2010.

OUTSIDE CORRESPONDENCES: None

OLD BUSINESS: None

NEW BUSINESS:  Smith inquired about the damaged canopies located at buildings 7720-7724. Fullmer stated that these canopies had been included on the list of damaged canopies that was reviewed by the Board in February 2010. The canopy at 7716 and 7724 were damaged beyond repair during the blizzards of 2010. At the April meeting, the Board approved Capitol Canopies to replace both of these canopies. Due to budgetary constraints, no further canopies are scheduled to be replaced during this budget cycle.

           
COMMITTEE REPORTS:            

Building Representatives:             Barbara Smith stated that the building representative committee is interested in having the front doors of the buildings locked. Smith requested that CVI research the matter and provided pricing options for locks. This matter will be placed on the June agenda for further discussion.

Safety Information: Furmanski stated that Officer Lawson of the Greenbelt Police Department attended the last meeting. She gave tips to residents on what may prompt one to call the police; emergency and non emergency scenarios.

City Liaison:             J Davis stated that the Spellman Overpass meeting will be held on May 18 at 7pm. She also stated that the Greenbelt police are concerned with the interaction between residents and police officers. 

DIRECTORS REPORTS:  None

Kenley reviewed the Treasurer’s report. (attached)

OPEN COMMENTS:  

Date of Next meeting:                                   June 8, 2010

ADJOURNMENT:

There being no further business, the meeting was adjourned at 9:15 PM
           
MOTION:             Smith made a motion to adjourn the meeting. It was seconded by Kenley.

MOTION CARRIED 5/0

APPROVED BY: