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Greenbriar Community Association Board of Directors Minutes

GREENBRIAR COMMUNITY ASSOCIATION
BOARD OF DIRECTORS MEETING
APRIL 28, 2010

The meeting was called to order by Angeline Butler, President, at 6:01 PM.

PRESENT: Angeline Butler – President, Jeanette Gordy - Vice President, Terry Benedik – Secretary, Didi Peck - Director, Tiesha Eley - Assistant Community Manager, Jennifer Fullmer – Community Manager

NOT PRESENT: Shadawn Deas, Treasurer due to a conflict in her school schedule.

APPROVAL OF THE MINUTES:

MOTION: Benedik made a motion to waive the reading of the February 16, 2010 meeting minutes. It was seconded by Peck.

MOTION: Benedik made a motion to approve the February 16, 2010 meeting minutes as written. It was seconded by Peck.

MOTION CARRIED 4/0

ADDITIONS TO THE AGENDA:
Under New Business, Greenbelt Tennis League request.

MOTION:            Peck made a motion to approve the agenda as amended. It was seconded by Benedik.

MOTION CARRIED     4/0

MANAGING AGENT’S REPORT:

Fullmer stated that Goldklang Group CPA submitted their prices to perform auditing services for the years ending 12/31/10 and 12/31/11. The costs of services for 2009 are listed as a comparison.
2009 2010 2011
$2,750 $3,225 $3,425

The 2010 budget allows $2,750. These audits will be budgeted for in 2011 and 2012 budgets.

MOTION: Gordy made a motion to approve Goldklang Group CPA to perform auditing services for the years ending 12/31/10 and 12/31/11 for a total cost of $3,225 for 2010 and $3,425 for 2011. It was seconded by Benedik.

MOTION CARRIED 4/0

Fullmer stated that Eleanor Roosevelt High School submitted their request for a donation to the ERHS Grad Night 10’ Committee. The 2010 budget allows $200.00 for this donation.

MOTION: Gordy made a motion to donate $200.00 to Eleanor Roosevelt High School towards Grad Night 10’ Committee. It was seconded by Peck.

MOTION CARRIED 4/0

Fullmer stated that the Phase I Building Representatives submitted a request to have a stop sign installed at the exit from the lot at the Greenbelt Children’s Center. The cost for the stop sign is $179.00.

MOTION: Peck made motion to approve installing a stop sign at the exit of the Greenbelt Children’s Center parking lot, on the side near the sign board; at a total cost of $179.00. It was seconded by Benedik.

MOTION CARRIED 4/0
UPDATE
Fullmer updated the Board on the pool renovation work, problems found and results.

Fullmer stated that the Board needs to appoint two pool representatives to interact with U.S. Aquatics Regional Manager. Last year the representatives were Linda Kulle and Terry Benedik.

MOTION: Gordy made a motion to appoint Didi Peck to be a pool representative to interact with U.S. Aquatics Regional Manager. Terry Benedik will be a back up representative if Linda Kulle does not do it this year. It was seconded by Benedik.

MOTION CARRIED 4/0

Community Events

Eley stated that approval is needed from the Board to proceed with the Ice Cream Social scheduled to be held on June 19, 2010 at the picnic are on the hill. Berlinger Specialty Distributors will be delivering the ice cream/cart and it will be distributed by Greenbriar staff. The 2010 budget allows $350.00 for this event.

MOTION: Benedik made a motion to approve the Ice Cream Social scheduled to be held on June 19, 2010 and to have the ice cream delivered Berlinger Specialty Distributors. It was seconded by Gordy.

MOTION CARRIED 4/0

Eley stated that approval is needed from the Board to donate $100 toward the Tennis Social that will be hosted at the Greenbriar Tennis Courts on September 5, 2010. The 2010 budget allows $100.00 for this event.

MOTION: Benedik made a motion to approve a $100.00 donation to the Tennis Social. It was seconded by Gordy.

MOTION CARRIED 4/0

Eley stated that approval is needed from the Board to proceed with the Senior Luncheon scheduled to be held on September 9, 2010. The 2010 budget allows $650.00.

MOTION: Gordy made a motion to approve the Senior Luncheon scheduled to be held on September 9, 2010. It was seconded by Benedik.

MOTION CARRIED 4/0

Eley updated the Board on the past community events and gave a summary of the terrace room rental income.

TREASURES REPORT:
Benedik reviewed the Treasurer’s report. (attached)

DIRECTORS’ REPORTS: Angeline Butler reviewed a memo from Goldkang Group, CPA regarding obtaining additional funding for snow removal.

COMMITTEE REPORTS:
GEAC: Terry Benedik gave a summary of the past GEAC meeting. They discussed some concerns about the interaction of police and residents. They also discussed the landscaping and maintenance of the city medians.

SAFETY INFORMATION COMMITTEE: Angeline Butler stated that there will be a Safety Information meeting held on May 6 at 6pm in the Terrace Room. They will be discussing National Night Out – Greenbelt Police - Our Partners in Crime Prevention.

OLD BUSINESS: NONE

NEW BUSINESS: Eley stated that the Greenbelt Tennis Association submitted a request to use the Greenbriar Tennis Courts during the months of May and June.

MOTION: Gordy made a motion to deny the Greenbelt Tennis Association to use the tennis courts due to two of the five Greenbriar tennis courts are scheduled to be renovated within the next several weeks which will leave only three open courts. It was seconded by Benedik.

MOTION CARRIED 4/0

FINAL BOARD MEMBER COMMENTS: NONE
Date of Next Meeting: May 26, 2010

MOTION: Gordy made a motion to adjourn meeting at 7:30 PM. It was seconded by Benedik.

MOTION CARRIED 4/0

Submitted By:

Terry Benedik, Secretary
Angeline Butler, President